Complete Accounting & Subscription Managementfor Community Organisations
Steward 360 combines cashbook simplicity with professional double-entry accounting, automated member billing, sales invoicing, bank reconciliation and full financial reporting — built for treasurers, trusted by accountants.
100%
Audit trail coverage
Dual
Cashbook + Double-entry
14-day
Free trial, no card needed
∞
Members & transactions
Platform Capabilities
Everything your organisation needs
From member subscriptions to GAAP-compliant financial statements — one platform replaces your spreadsheets, cashbook and accounting software.
Member & Participant Management
Add unlimited participants with unique numbers, contact details and group membership. Debtor sub-accounts are created automatically under Accounts Receivable for each member.
Contribution Plans & Recurring Billing
Define monthly, quarterly or annual plans. The built-in scheduler auto-generates charges every cycle — no month-end manual work, no missed billings.
Sales & Invoicing Module
Create professional multi-line invoices and quotes, convert accepted quotes to invoices, record partial payments and track full accounts receivable with aging reports.
Dual-Mode Accounting
Work in simple cashbook mode or switch to full double-entry journal entries. Every cashbook transaction automatically creates a balanced journal entry behind the scenes.
Financial Reporting Suite
Income Statement, Balance Sheet, Cash Flow, General Ledger, Trial Balance and Dimension Analysis — all exportable to branded PDF or Excel on demand.
Bank Reconciliation
Upload CSV/OFX bank statements, let the system auto-match deposits to cashbook entries, flag discrepancies and complete a formal reconciliation statement.
Multi-Dimensional Analysis
Tag every transaction with departments, projects, locations or cost centres. Slice any report by dimension to see P&L per branch, project or revenue stream.
Audit Trail & Compliance
Every action — deletions, period closures, bulk imports, permission changes — is logged immutably with timestamp, user and IP address. Owner-only access.
Recurring Charges Automation
Set up charge templates once. The system runs daily, finds participants due for charges and creates them automatically, including the required accounting journal entries.
PDF & Excel Exports
Every report, statement, invoice and receipt exports to a professionally formatted PDF with company branding, or to Excel for further analysis.
Multi-Company Support
Manage multiple organisations from a single login. Each company is fully isolated with its own accounts, cashbooks, participants and chart of accounts.
Flexible Payment Recording
Record cash, bank transfer, mobile money and PayPal payments. FIFO auto-allocation distributes a single payment across multiple outstanding invoices.
Accounting Engine
Professional accounting without the complexity
Steward 360 runs a full double-entry accounting engine behind every transaction. Cashbook entries automatically generate balanced journal entries, keeping your General Ledger, Trial Balance and financial statements always up to date.
- Chart of Accounts with standard 1000–9999 number ranges
- Sub-accounts for individual debtors (Accounts Receivable)
- Automatic balanced journal entries from cashbook transactions
- Manual journal entries with draft → post → reverse workflow
- Accounting period locking to protect closed periods
- Trial Balance, Income Statement, Balance Sheet & Cash Flow
- Multi-dimensional P&L by department, project or location
Journal Entry
JE-00142 · Invoice INV-1234
| Account | Debit | Credit |
|---|---|---|
| 1200 · AR — Acme Corp | 1,150.00 | — |
| 4100 · Service Revenue | — | 1,000.00 |
| 2300 · VAT Payable | — | 150.00 |
| Total | 1,150.00 | 1,150.00 |
Balanced · Generated automatically on invoice send
Designed For
Built for community-driven organisations
Any organisation that collects recurring member contributions, manages subscriptions or issues invoices will feel right at home.
Churches
Track tithes, offerings and building funds by member.
Stokvels
Monthly contributions, rotating payouts and full history.
Associations
Membership fees, levies and subscriptions in one place.
Schools & Clubs
Term fees, activity charges and parent statements.
HOAs & Bodies Corporate
Levies, special assessments and bank reconciliation.
NGOs & Societies
Donor contributions, grants and project cost tracking.
Getting Started
Up and running in minutes
No lengthy setup, no consultant required. Follow four simple steps and you're fully operational.
Set up your organisation
Create your company, configure a chart of accounts (or use our defaults), add cashbooks and invite your team — all in under 10 minutes.
Add members & plans
Import or capture participants, assign them to contribution plans and let the system generate charges automatically on schedule.
Record & reconcile
Log income and expenses, upload bank statements for reconciliation, issue invoices for ad-hoc sales and watch your financials update in real time.
Report with confidence
Generate audit-ready financial statements, individual member statements, aging reports and dimension analysis — export to PDF or Excel at any time.
Available Reports
Financial Reporting
Report-ready financial statements, always
Steward 360 generates auditor-ready financial statements at any time. Filter by date range or dimension, export to PDF with your company logo, or download to Excel — no manual compilation needed.
- Filter all reports by department, project or location
- Invoice aging buckets: Current, 31–60, 61–90, 90+ days
- Arrears aging & collection rate per participant group
- Bank reconciliation statement with in-transit items
- Tax report for VAT / Sales Tax compliance
- Sales by customer and by line item for revenue analysis
Who uses Steward 360
Trusted by churches, stokvels, associations and community groups
“Finally a system where the treasurer captures contributions and the accountant pulls a clean trial balance — no spreadsheet battles.”
“The recurring billing saves us hours every month. Charges go out automatically and we always know exactly who is behind.”
“The bank reconciliation feature alone paid for itself. We close our month-end in a fraction of the time it used to take.”
Got Questions?
Frequently Asked Questions
Everything you need to know before you sign up.
Still have questions?
Contact Support